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Shelly van BeekhovenRecruiter035 692 55 30

Vacature Administration Specialist

Number of views: 433 Print vacancy
  • Organisation Confidentieel
  • Location Amsterdam, Nederland
  • Contracttype Vast
  • Hours per week 40 uur
  • Salary € 32.000 - € 42.000
  • Branche IT-telecom
  • Education HBO
  • Experience
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What are you going to do as Administration Specialist

The Specialist ensures administrative perfection. You make the organisation tick. Without employees getting paid and customers paying, there’s little business left to run. On a daily basis you focus on customers and partners (accounts payable, receivable, expenses, finance related questions) and employees (pre-onboarding, salaries, pensions, permits). 

You ensure no number is out of order and every number is correct. Although you focus on running administration as a well-oiled machine, you’re always eager to help others when questions do come up.

Your tasks and responsibilities as Administration Specialist

A day at HQ
Around 08:30 you enter the office, you fix yourself a caffeine boost and already the best part of the day is about to begin: doing your magic in Exact, your favourite piece of software (or is it Excel?). As it’s Tuesday, you do a routine invoice check. You notice something strange, so you call the Project Lead - Implementations, to discuss his customer and fix it. Now that’s out of the way, you’ll finish creating those new subscriptions for all the customers that joined the company this week.

After enjoying a free ‘Dutch’ lunch at their Hummingbar and kicking somebody's ass at a game of table tennis, it’s time for your afternoon focus: expenses. You make sure all declarations are processed on time. Some colleagues haven’t used the right VAT percentages. You will correct it this time and make a note to update the expense process on the Hummingsite to prevent these mistakes from happening in the future.

You can’t believe it: you are about to have 90 colleagues; as 3 people are starting next week! Feels like only two seconds ago that you started here. You will make sure their first day is as smooth as possible by getting all the administrative to do’s out of the way. You request their Certificate of Conduct, make sure they complete their Tax forms and remind them to sign the Data Security Policy. 

Last 30 minutes of the day you’ve reserved for creating manual payments to our suppliers. After your final check, you close your laptop and head over to the Hummingbar. This was a good day. And good days deserve a celebratory drink so you round up some colleagues and let’s go!


  • Customer & Partners
  • Accounts Payable (input invoices, ensure payment);
  • Accounts Receivable (billing customers and chase payment);
  • Internal expenses
  • Bankbook (leave no invoice behind);
  • Questions (customer and employee questions / finance inbox / finance phone).
  • Employees
  • Contract, Salary, Pensions (create and update);
  • Conduct of Good Behaviour, Residence Permits & 30% rulings (request & extend);
  • Lease cars (manage car park)

Your profile as Administration Specialist

Hot take

  • You can start your day an hour later because you’re that good at Exact;
  • Your brain is a calculator and sponge at the same time;
  • Leave no invoice behind;
  • OCD is your middle name.
  • You are fluent in Dutch
Attitude / Personality

  • You enjoy creating perfection within chaos;
  • You’re proud when excel sheets are in perfect condition;
  • Straightforward, direct, but respectful with a big smile;
  • You don't run off a cliff when your hair's on fire: think, count to ten, then act.

The offer

  • A beautiful bar in the penthouse office
  • Next-gen pension fund
  • Great food
  • Lots of team events and outings 
  • Top-tier coffee
  • Flexible working hours
  • Flex holidays
  • E1.000 personal development budget

More information and how to apply

Are you the future Administration Specialist for our client? Apply now via the button below! For more information you can contact Shelly van Beekhoven via recruitment@vijzelaar.com or 035-6925530.